Overview

Admin / Accounts Payable / Daily Organiser Job at Education and Training – Melbourne VIC

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 24/04/2023 – 23/04/2030

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1322187

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:
Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.

Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.

Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Maintain the schools financial records.

Prepare financial documentation and data for budget preparation.

Reconcile school spending against the school’s budget.

Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management.

Attend sub-committees, when required, and prepare financial reports.

Provide advice to program coordinators and teaching staff on spending against the budget.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Location Profile

William Ruthven Secondary College is a vibrant and modern 7-12 co-educational school located in Reservoir. Our school is built to accommodate approximately 600 secondary students within a collaborative learning environment. The school community has a very strong commitment to our values – Respect Excellence Acceptance and Leadership – which reflects our focus on academic and life-long learning. The curriculum is innovative and designed for 21st Century learning and pathways beyond the school. This work is supported by our school wide positive behaviour matrix and developed in consultation with students. With a focus on lifelong learning, staff engage in dedicated professional learning meetings each week using the Professional Learning Communities model to support the individual learning needs of our diverse student population. The college enjoys partnerships with La Trobe University and RMIT which ensures our young people aspire to university degrees after Year 12.

Public transport is readily available to our community, Keon Park train station is a short walk away, and many of our students walk or ride cycles to school

The College motto is Dare, Connect and Learn.

Responsibilities

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork

Maintain, enter and retrieve data from the schools IT systems, such as the school’s records system, including computerised student, staff and school records

Maintain and update office records, enrolment data, diary records, and basic written records

Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)

Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.

Coordinate the delivery of administrative services within the school

In consultation with the principal, determine and manage work priorities within the school office

Develop and implement strategies to ensure effective administration procedures

Coordinate the implementation of requisitioning, purchasing and issuing procedures

Manage client reception and office operations

Liaise with school staff in regard to support requirements

Coordinate staff timetabling

Undertake Daily Organiser as a shared role

Supports the first aid facilities and assists in delivering first aid to students

About the Company

Company: Education and Training –

Company Location:  Melbourne VIC

Estimated Salary:

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