Overview

Administrative Assistant 1 (Finance) Job at BC Hydro – in Vancouver, BC

We’re BC Hydro and we have a big job to do.

Keeping the lights on for over 4 million people across the province takes a lot of talented people doing

many different jobs. From working deep in a generating station, atop a power pole, or behind a desk,

whatever it is that makes you tick we offer challenging careers to help you reach your potential.

We’re investing more than $2 billion per year in major capital infrastructure projects to help meet the

growing demand for safe, reliable power. We’re upgrading transmission lines, building new substations,

and investing in our hydroelectric generation facilities.

We aim to provide meaningful and challenging work, opportunities for growth and a healthy work/life

balance. We’ve been recognized for excellence and been named one of B.C.’s Top Employers and one

of Canada’s Best Diversity Employers.

It’s our vision to be the most trusted, innovative utility company in North America by being smart about

power in all we do.

JOB DESCRIPTION

Duties:
This position will provide comprehensive, confidential administrative support to the Director of

Finance.

  • Key administrative accountabilities include: maintaining, coordinating and integrating calendar

schedules; booking and managing meetings and conference calls logistics; managing confidential

correspondence to ensure all items are prioritized and dealt with in a timely manner; maintaining

files and providing back up materials prior to all meetings including the retrieval of materials and

preparation of agendas; and prioritizing, managing, and communicating deadlines/action items.

  • Coordinating the flow of information between the Director, direct reports and extended team;

working closely with the Executive office; following up on outstanding action items; preparing/

drafting reports, letters, meeting agendas, and presentation material for distribution; event

planning, and logistical support as required; and may be required to monitor and/or develop

budgets and monthly variance analysis.

  • Administers departmental financial functions for Time and Labour, Expenses On-line, and

Passport and ensures managers approve above in compliance with polices and timelines.

  • Maintaining the Directors office SharePoint site, including site layout and compliance. Web

Authoring skills may also be required for maintenance and updating of team Hydroweb.

  • Maintaining the Finance Organizational Chart on the Hydroweb page, ensuring the departments

contact lists are up to date and shared with the VP’s office.

  • Coordinating office space requirements and managing the inventory of office equipment for the

Finance team.

  • Managing the floor’s office, kitchen supplies and business centres
  • Make occasional travel arrangements including coordinating and integrating conflicting

schedules

  • Working with other administrative staff as needed on processes and procedures within Finance.
  • Administers and tracks departmental assets including computers, office equipment and mobile

devices.

  • For this role, knowledge of SAP is important to support the Director and direct reports with time

and labour, management reporting and expenses on-line procedures.

  • SAP experience is also required to raise contract requests (sometimes confidential in nature),

contract change requests, prepare Professional Approval Services for VP approval, direct invoices

for approval, monitor spend, and coordinate accrual submissions.

Qualifications:

  • Post-secondary education plus a minimum of three (3) years administrative experience at a

senior level performing a range of diverse, confidential, administrative practices and procedures.

  • Experience working in a Finance organization and/or related industry will be considered an

asset.

  • We may consider those with an equivalent combination of education, training and experience.
  • Initiative and a solution-oriented approach to day to day challenges. Ability to maintain

professional working relationships with the Finance team, all levels of staff within BC Hydro, and

external organizations, as well as the ability to act independently with a high level of judgment,

discretion, and diplomacy particularly in dealing with confidential or sensitive matters.

  • Strong organizational and time management skills with the ability to multi-task, prioritize and

adapt easily to shifting and/or conflicting deadlines.

  • Knowledge of BC Hydro and Finance operations/processes an asset.
  • Superior oral and written communication skills and demonstrated ability to make decisions within

prescribed guidelines.

  • Highly proficient with current business software including: Microsoft Office applications (Word /

Excel / Outlook / PowerPoint); Passport; SharePoint; SAP (HR & Financial applications); Web

Authoring tools and J-Drive.

ADDITIONAL INFORMATION

  • Applicants may be required to complete a written test to demonstrate proficiency in Microsoft

applications.

  • This is a Administrative Assistant 1 M&P Full-Time Regular (FTR) opportunity headquartered at

Dunsmuir in Vancouver.

  • Please note this role is classified as a Hybrid role under our new BC Hydro flexible work model,

which currently includes a mix of working from home and working in the office. At present, this role

(and Finance team members) are expected to work in the office a minimum of two days per week

however at times it could be more frequent due to operational requirements and does require

flexibility. This Hybrid model may change over time.

BC Hydro employees will be required to provide proof they are fully vaccinated effective

November 22, 2021.

We’re always looking for exceptional people to bring new ideas, fresh thinking and the motivation

to help shape the electricity system in B.C. It’s an exciting time to be a part of our team as we

invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.

We are here for our customers.

We are one team.

We include everyone.

We act with integrity and respect.

We are forward thinking.

BC Hydro is an equal opportunity employer.

We include everyone. We welcome applications from anyone, including members of visible

minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual

orientations and gender identities, and others with the skills and knowledge to productively

engage with diverse communities.

We are also happy to provide reasonable accommodations throughout the selection process and

while working at BC Hydro. If you require support applying online because you are a person with a

disability, please contact us at [email protected]

HOW TO APPLY

Don’t forget to update your Candidate Profile with your current resume and copies of your

certifications. If applicable, include your Trades Qualification. This will ensure we have all the

necessary information to assess your application without any delays.

Date Posted: 2021-11-24 Closing Date: 2021-12-09

About the Company

Company: BC Hydro –

Company Location:  Vancouver, BC

Estimated Salary:

About BC Hydro -