Administrative Asst I – Risk Management Job at Health & Human Services Comm – 3.4 in Rusk, TX

Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.

The Administrative Assistant I works a Monday to Friday, 8:00 AM to 5:00 PM schedule, in the Risk Management Department.

Reports directly to the Program Manager IV of Risk Management. Is primarily responsible for the Return-to-Work program support for non-work related illness/injuries. Acts as a back up to the Workers’ Compensation program. Manages employee return to work files and the Supervisors Report of Injury forms. Is responsible to assist the Employee Injury Service coordinator with compiling monthly Risk Management reports in Microsoft Office Excel format. This is a complex database in share point that requires detailed information. Supports Risk Management to complete significant, prompt and highly accurate data entry responsibilities associated with MS Office, which includes MS Word, and MS Excel. Manages a complex filing system for the Risk Management Department. Crossed trained with each Risk Management staff to be able to assist when needed. Will act as a back-up to the Administrative III, II and Clerk II positions. Will schedule meetings and prepare minutes as assigned. Will maintain a professional and positive relationship with employees and outside entities. Must understand that the duties, location of work and shift pattern are subject to change as determined by administration in order to meet department and hospital needs.

Must understand that the duties may include exposure to blood or other potential infectious materials.

Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Review employee injury reports for completion, accuracy and will enter information into Microsoft Excel daily.

Follow-up with the employees regarding non-work related illness/injury regarding their condition/medical status. Information will be documented and notify supervisors. Will review the extended leave reports weekly.

Performs office management tasks, such as filing, answering phones, sending e-mails, typing letters, and creating spreadsheets.

Serves as secretary to the Accident Review Board Committee, by scheduling meetings and typing minutes. Minutes will be completed within seven calendar days. Meeting recommendations will be sent to the employee, supervisor and department supervisor.

Will back-up the Administrative Assistant III position when needed. Will assist with employee injury services and the return to work program. By assisting employees with documentation, making physician appointments, following up with the employee and notifying department supervisors.

Act as a back up to the Administrative Assistant II position, will assist with reviewing restraint and seclusion’s by reviewing patient documentation for errors and notify appropriate individuals. Will assist with minutes when needed.

Conducts a professional and positive relationship with employees, co-workers and outside entities.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge Skills Abilities:
Working knowledge of general office practices, spelling, grammar, and standard office machine.

Knowledge and experience entering data into and creating reports from Microsoft Office.

Ability to understand and carry out moderately complex instructions.

Ability to maintain a hard copy and electronic filing system.

Ability to work well with the public and maintain a professional work environment.

Ability to perform tasks with accuracy and attention to detail.

Ability to problem solve.

Ability to multi-task in a fast pace environment.

Ability to work well with co-workers as a team and able to work independently.

Ability to be punctual, dependable, and reliable.

Must be physically able to perform Treatment Intervention and Preventative Strategies (TIPS).

Registration or Licensure Requirements:

Initial Selection Criteria:
High School Diploma or GED

Experience in Microsoft Excel.

Clerical experience working in an office setting.

Experience in maintaining files.

Additional Information:Requisition# 482905. COVID-19 Precaution(s):
Personal protective equipment required and provided

Temperature screenings

Social distancing guidelines in place

Sanitizing, disinfecting, or cleaning procedures in place

Vaccines available for employees

All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.Bilingual preferred.

Sign Language preferred.

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the posted minimum of the salary range.

According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with patients. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form – Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

About the Company

Company: Health & Human Services Comm – 3.4

Company Location:  Rusk, TX

Estimated Salary:

About Health & Human Services Comm - 3.4