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Assistant Controller Jobs in New York, NY at Planned Parenthood Federation of America

Title: Assistant Controller

Company: Planned Parenthood Federation of America

Location: New York, NY

Planned Parenthood Federation of America (PPFA) is the national umbrella organization for the nation’s leading network of women’s health care providers, educators, and advocates, serving women, men, teens and families. For over 100 years, Planned Parenthood has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
Planned Parenthood Action Fund (PPAF) is the advocacy and political arm of PPFA.

Planned Parenthood Federation of America (PPFA) seeks a dynamic and effective Assistant Controller. This job reports to the Controller in the Finance Department of PPFA. The Finance Department strategically manages the finance and accounting functions of the organization providing confidence to all stakeholders in the fiscal and fiduciary responsibility of Planned Parenthood Federation of America, Planned Parenthood Action Fund, (PPAF), it’s subsidiaries, PAC, SuperPac and Scale for Change, as well as Planned Parenthood Global (PPG) with a commitment to customer service, sound controls, compliance monitoring, and timely, accurate, and complete reporting, analysis and decision support to further the Federation’s mission.

Purpose: The Assistant Controller is responsible for enhancing collaboration between the Finance division and other departments and leading the day-to-day accounting functions and activities to ensure timely, accurate and complete financial information for management, divisions and the organization boards. They will also assist and support senior Finance leaders in setting strategic goals and managing delivery on those goals and outcomes.

The Assistant Controller demonstrates strong financial management, accounting knowledge, interpersonal skills and possesses extensive knowledge of accounting principles and 501(c)3 and 501(c)4 financial rules and regulations in order to guide the Accounting team in its day-to-day processing and reporting of transactions. The core deliverables for this role include but are not limited to:

Accounting/Finance Leadership
Provides leadership to staff including but not limited to course direction, work prioritization and review, monitoring workloads and resolving issues
Provides leadership in strengthening internal communications with staff at all levels throughout the organization
Treasury Oversight and Reporting
Oversees and monitors all PPFA Consolidated cash and investment accounts ensuring timely and accurate accounting for all revenue and expense in investment accounts including unrealized gains and losses
Reviews all journal entries relating to investments, split interest agreements, endowment spending and beneficial interest in perpetual trust transactions in accordance with U. S. GAAP
Reviews endowment gifts on a quarterly basis to ensure compliance with donor and spending restrictions
Reviews charitable gift annuity state filings and Split-Interest Trust information returns
Accounting Management
Oversees internal controls compliance, development, implementation and communicates new financial policies and procedures, when needed, to Finance and the Organization
Responsible for general ledger accounting, consolidation accounting and coordination of preparation and review of general ledger and account reconciliations
Plans, monitors, and manages the quarterly and fiscal year-end closing activities, annual audit and 401(k) audit preparations including preparation of financial statements and notes. Serves as point of contact for all audit related tasks internally and with external auditors
Oversees the revenue review process performed by Sr. Specialist. Reviews grants and contract agreements and verifies proper revenue treatment in coordination with Development division after receipt of agreements and/or funds
Reviews reconciliations of PP Global field offices’ trial-balances recorded in Sage to QuickBooks
Works with PP Global and PPFA Accounts Payable team to ensure proper and timely funding of field offices operation expenses, reconciliation of expenses and advance accounts
Coordinates with the field offices accounting staff in the preparation and gathering of reconciliations and schedules for the PPFA annual audit
Maintains communication with PP Global field offices during their audits and provides technical and process support throughout
Assesses the external issues facing PPFA as they relate to changes in IRS, state and other agencies rules and regulations and evaluates impact and proposes changes to existing policies and procedures to ensure compliance
Compiles and reviews the annual forms 990 for PPFA and related entities by coordinating the data gathering effort across finance and program divisions. Ensures the accurate and timely filing of the forms with the IRS
Continuous Process Improvement
Works with the team to improve efficiency and effectiveness of accounting processes and systems across all areas of accounting
Ensures continuous improvement as it relates to accounting processes and reconciliations with PP Global field offices
Ensures development/maintenance of reporting manuals and documentation and/or review of all policies and procedures followed relating to accounting functions
Data Analysis and Reporting
Prepares actual and budget internal and external financial statements for each entity (PPFA, Action Fund, and PP Global) and consolidated statements
Completes periodic and ad-hoc financial and accounting research, analysis and reporting
Leads development, implementation, and management of quarterly general ledger closes (with later transition to monthly closes) to support timely, accurate and complete financial reporting information
Strong working knowledge of complex integrated accounting software packages
Ensures the integrity and accuracy of all sources of financial information presented to staff and external sources

Serves as back-up to Controller and Accounting Manager
Special projects as needed


Externally: This role works closely with external independent auditors and other auditors, and consultants for specific projects
Internally: This role works closely with senior management, development staff and financial operations and management staff throughout the organization

Knowledge, Skills and Abilities (KSAs):

Possession of at least a Bachelor’s Degree from an accredited educational institution in Accounting, five to ten years of progressively responsible professional accounting and financial management experience, including supervision of multiple accounting/financial functions and staff. Minimum of two years of experience in accounting or finance in the not-for-profit sector. Certification as Certified Public Accountant (CPA) required
Thorough knowledge of current accounting and financial reporting methods and procedures, including complex financial transactions; expertise and experience with Financial Accounting Standards Board (FASB) and Government Accounting Standards Board (GASB) rules and standards; and external and internal audit practice and standards
Proven ability to analyze and interpret fiscal and accounting data and to prepare appropriate statements; establish and maintain a general ledger and chart of accounts for a large not-for-profit organization; and develop and maintain accounting and fiscal operations policies and procedures
Demonstrated experience with business process improvement involving information technology solutions and changes to accounting and fiscal systems and practices; and in staff training and development
Possessing personal qualities of integrity, credibility, and unwavering commitment to PPFA’s mission; a proactive, hands-on strategic thinker who will own, in partnership with the Controller, the responsibility for all aspects of accounting. Resourceful, creative, and possessing the ability to “hit the ground running” and operate with minimal supervision

: As-Needed

Starting salary: $110K


Final offers for this job will be based on capabilities and will be made within the parameters of the PPFA compensation program. Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.

We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We’re committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

PPFA participates in the E-Verify program and is an Equal Opportunity Employer.



If denoted as NYC, DC, or both, this position is usually located in our New York City or DC office, but is remote while offices remain closed due to the COVID-19 pandemic.

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About Planned Parenthood Federation of America