Assistant Director – Financial Aid Job at Yakima Valley College – 4.5 in Yakima, WA


We invite you to consider joining Yakima Valley College (YVC), an innovative and equity-focused designated Hispanic Serving Institution that is committed to the pursuit of equitable student learning outcomes for its diverse students.

Yakima Valley College is accepting applications for the position of Assistant Director – Financial Aid in the Student Services Department. This is a full-time, exempt professional position, which includes a full state benefits package.

Reporting to the Financial Aid Director, the Assistant Director helps advance the equity-centered mission of Yakima Valley College by independently completing a full range of financial aid processes with a high level of discretion, efficiency and accuracy. The Assistant Director leads the office in establishing policies and procedures that keep the office in compliance with federal, state, and institutional regulations regarding all sources of funding. The Assistant Director will establish and use procedures to train and inform office staff as well as campus partners. Through program evaluation, recommends alternative courses of action that are equitable, efficient, and focused on continuous improvement.

This position requires the knowledge of financial aid programs and the ability to exercise independent judgment in interpreting federal, state, and institutional regulations and the use of professional judgment to fully leverage student aid to achieve equitable access and outcomes.

As delegated authority may serve in the Director’s absence to oversee office operations, maintain compliance, and supervise the work of others. Occasional evening or weekend work may be required.

Essential Tasks

Maintain a high-level understanding of Federal Title IV, state, and institutional regulations governing all aspects of financial aid

Develop internal controls necessary for full compliance with financial aid program regulations.

Conduct periodic review of controls to identify need for process improvements and staff training

Conduct internal self-audits of verification, eligibility, and enrollment reporting

Work with each staff member to establish and maintain written policies and procedures

Analyze and improve processes used to monitor eligibility based upon application data, federal database matches, and academic progress requirements

Act as first-level resource to staff: encourage, train, and empower staff to better serve YVC students

Prepare information necessary for completion of annual FISAP report

Use professional judgment to make and document determinations on a case-by-case basis regarding cost of attendance, applications data elements in need analysis and dependent/independent status

Gather data to assist on the development of annual student budgets and input into system.

Ensure timely development and delivery of student orientation sessions

Conduct and participate in workshops on campus and in the community for current and prospective students on a variety of financial aid topics

Maintain confidentiality of student files and insure document handling and archiving.

Prepares training and informational material within assigned area

Identify and distribute reports that may impact student retention, completion, transfer and reengagement

Review processing and eligibility determination related to student need and award levels for federal, state, and institutional funds by applying knowledge of program regulations

Perform other duties as assigned


Financial aid programs, regulations, and rules pertaining to the exercise of professional judgment

Federal and state resources available for training and compliance. Including network of financial aid associations and annual conferences

Systems used for processing, communicating, and overseeing student eligibility

Financial aid processing dates that determine when tasks must be completed

Understand, interpret and apply complex federal regulations, and conduct research

Evaluate individual staff members need for training

Think critically, be proactive, and take initiative

Provide positive and constructive feedback to staff

Communicate clearly, collaboratively, and consistently

Meet deadlines and prioritize time-sensitive work

Ability to work evenings and weekends


Bachelor’s degree from an accredited college or university

Four years of demonstrated experience processing student financial aid in a higher education setting


Master’s degree from a regionally accredited college or university

Thorough understanding of financial aid regulations

Demonstrated experience and passion working with systemically disadvantaged student populations and the public

Demonstrated effective communication skills, both verbal and written

Demonstrated leadership and training skills

Demonstrated technology skills, particularly as they relate to e-communications and data management

Five or more years demonstrated experience in a student financial aid or student services office at a college or university

Supplemental Information

Application Instructions:
To apply for this position you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:

A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)

A current resume (a resume will not substitute for the “work experience” section of the online application)

Three (3) professional references (personal references do not count as professional)

Unofficial transcripts for confirmation of degree. The successful candidate will be required to submit official transcripts at the time of hire

Copy of Credentials or license as required for the fulfillment of the minimum qualifications

Please note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.

Employment Information:
Those applicants invited to interview may be required to complete a skills test.

Candidates will be subject to a Criminal History Background Check as a condition for consideration of employment.

“In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.”

Yakima Valley College does not discriminate against any person on the basis of race, color, national origin, disability, sex, genetic information, or age in admission, treatment, or participation in its programs, services, and activities, or in employment. All inquiries regarding compliance should be directed to the Director of Human Resource Services, YVC, South 16th Ave. & Nob Hill Blvd., Yakima, WA 98902; or call 509.574.4670. Click here for the full nondiscrimination statement.

Yakima Valley College’s Annual Safety and Fire Report is available online by visiting the Campus Safety Security website, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.

Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.

All positions are subject to funding.

Yakima Valley College offers a selection of health and retirement plans allowing you to take advantage of the plans that work for you. We also offer paid leave, development and career opportunities, and other compensation benefits. Benefit packages are a key component of our Total Compensation Model.Insurance BenefitsYakima Valley College offers medical (including vision), and dental. There are several medical plans with affordable monthly premiums that offer coverage throughout the state. Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.Retirement and Deferred CompensationState Employees can elect to become members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems’ web site. Employees can elect to participate in the Washington State Board Retirement Plan instead, check out www.tiaa-cref.org for more information.Employees also have the ability to participate in the Deferred Compensation Program (DCP), a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.Please refer to the Washington State Board for more detailed information.Paid Leave and Other IncentivesIn addition to the benefits above, full time adiministrative employees accrue up to 24 days of vacation, 12 sick days, and 2 personal days each year. Full time employees are also able to take advantage of waived tuition, scholarships and other professional development opportunities. Contact our Human Resources team with any additional questions you may.

About the Company

Company: Yakima Valley College – 4.5

Company Location:  Yakima, WA

Estimated Salary:

About Yakima Valley College - 4.5