Business and Finance Officer I – Health Care for the Homeless Network Job at King County – 4.0 in Seattle, WA
The Health Care for the Homeless Network (HCHN) contracts with 10+ community-based agencies to provide medical, mental health, substance abuse, and case management services to vulnerable homeless individuals and families in Seattle and King County. Services are provided in shelters, day centers, on the street, and in other locations where homeless people congregate.
As a member of the Health Care for the Homeless Network (HCHN) team, this position supports highly complex invoicing and payment for over $10 million annually for 25+ programs, ensuring compliance with multiple Federal and local funder requirements. Other key duties include support for contracting processes and are conducted in close coordination with the Finance Manager, Data and Contracts Specialist, and Contracts Manager. Other special projects are handled by this position as needed.
Who May Apply: This 1.0 FTE, benefits-eligible, Term-limited temporary position is open to the general public, or to current King County employees as a Special Duty Assignment. This position is anticipated to last 1 year, with a possibility of extending beyond then.
Work Location: Standard remote language here After the telecommuting period, the position will be based part of the time in downtown Seattle, Chinook Building, 401 5th Avenue, Suite 1000, Seattle, WA, 98104, and other Public Health or contractor locations as needed.
Work Schedule: The normal work week is Monday through Friday, 8 am – 5 pm. This position is overtime eligible.
Contact: If you have questions regarding this position, please contact Denise Hawthorne at [email protected] or 206-263-8307. If you have questions about the application process, please contact Erika Yanak, Human Resource Analyst, at [email protected]
Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
- NEOGOV/Government Jobs on-line or paper application
- Letter of Interest- detailing how you meet or exceed the qualifications listed in this job announcement
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing only information in a resume or cover letter will not be a complete application. Applications and/or Supplemental Questionnaires that state “see my resume” or “see my personnel file” are considered incomplete and will not be accepted.
Play a key role in multi-step process to ensure timely submission, review, approval and payment of contractor invoices. Track all steps in the process to ensure timely and accurate payments to community partner agencies.
Develop and apply expert knowledge of regulations related to contractor invoice payments and back up documentation
Work with contractors and program staff to address discrepancies on invoices and statements
Maintain invoice documentation and other financial records in established structure
Assist with preparation and response to financial audits
Monitor and report expenditures and revenues and perform budget maintenance activities such as fiscal adjustments, forecasting, and more.
Conduct routine and well-defined financial studies to evaluate proposed expenditures or programs such as cost-benefit analysis, and billing.
Assist with administration of grants and contracts.
Extract, organize, and review financial records, data and reports from Oracle financial system to ensure the accuracy of expenditures
Support use of county-issued credit cards by staff and gift cards for clients
Follow up and ensure closing of open purchase orders
Process travel expense reimbursement
Perform other related duties as assigned
Experience, Qualifications, Knowledge, Skills
Knowledge of budgeting, finance, managerial and financial accounting
2-3 years of comprehensive accounting experience
Knowledge of and experience working with automated financial management systems
Knowledge and experience with Generally Accepted Accounting Principles (GAAP).
Excellent communication skills, both verbal and written.
Demonstrated intermediate-level experience with Excel (create formulas, functions, pivot tables, and charts)
Demonstrated experience maintaining tracking systems for acquiring and reporting on fiscal-related data.
Knowledge of contract administration
Demonstrated experience performing quality assurance on financial data
Demonstrated skill in problem solving, decision-making and analysis
Proven ability to manage competing priorities, while completing accurate detailed work products within tight deadlines
Ability to work independently and as a member of a team
Ability to establish and maintain effective working relationships with diverse staff and community partners
Experience working with federal and state grants.
Knowledge of governmental accounting and finance.
Familiarity with King County’s Oracle EBS Financial System
Advanced aptitude with Microsoft Excel including, VLOOKUPs, if-then functions and macro creation.
Forbes recently named King County as one of Washington State’s best employers.
Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation’s best places to live, work and play.
Guided by our “True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
TEMPORARY TELECOMMUTING REQUIREMENT
The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. It is possible that the work will be primarily performed remotely on an ongoing basis after July 5, 2021. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/health/about/hiring.htm
- Public Health relies on office automation (Microsoft Office) and web-based tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
- Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
NECESSARY SPECIAL REQUIREMENTS:
- The selected candidate must pass a thorough background investigation.
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time.
- The selected candidate may be required to demonstrate Excel skill level through tests administered prior to final offer of employment.
UNION AFFILIATION: This position is represented by PROTEC17.
About the Company
Company: King County – 4.0
Company Location: Seattle, WA