Director of Finance Job at Pueblo City-County Library District – 3.9 in Pueblo, CO
The purpose of the Director of Finance is to ensure financial strength in the organization through financial planning, analysis and forecasting. The Director of Finance directs the Library District’s financial operations and accounting practices to ensure ethical standards and legal compliance are achieved. The Director of Finance oversees the finance department.
The Director of Finance reports to the Associate Executive Director and works both independently and as leader of the Finance Department. Supervises department staff and resources to administer and perform a variety of complex professional and technical functions necessary to maintain the financial systems and operations of the Library District. This position builds good working relationships with staff, customers, businesses and government agencies. The position provides excellent customer service demonstrating the ability to communicate effectively with people regardless of age, race, sexual orientation, ability or background.
PRIMARY DUTIES AND RESPONSIBILITIES
Maintains the highest ethical standards and adherence to applicable local, state and federal laws and regulations, and maintains confidentiality regarding library finances.
Responsible for planning, developing, and administering all business and financial services of the library including the 10-year financial projection, library asset replacement plan and the master facility plan.
Exercises direct, first-level supervision of finance positions, employees, operations and activities, which include ensuring coverage for finance office hours, assigning and reviewing work, conducting performance reviews, and ensuring that finance department objectives are met.
Responsible for overall annual budget preparation and monitoring, including the general fund, capital projects fund, and all other applicable governmental funds.
Produces and submits the Annual Comprehensive Financial Report to the library trustees, regulatory agencies, the Government Finance Officers Association (as applicable) and makes it available for public access.
Oversees preparation for and support of the annual PCCLD and Pueblo Library Foundation financial audits, and other audits necessary by restricted revenues, donations and grants, and regulatory agencies.
Supervises management of expenditures of all funds according to budget, and with appropriate procedures and controls, and recommends any changes to budgets, as appropriate.
Supervises the management of all revenue activities, and ensures proper procedures and controls are in place. Includes monitoring grant revenue and expenditures and interacting with managers regarding such.
Prepares month-end and year-end finance reports including journal entries for appropriate reporting and audit tracking; reviews general ledger accounts for accuracy; oversees monthly and annual trial balances. Presents interim financial reports to the library and Foundation governance (trustees and board of directors).
Leads preparation of year end work papers; minimizes non-auditing duties to be performed by outside auditors; follows all applicable IRS laws and accounting standards to include, but not limited to taxes, Enterprise Zones, personal property donations and contract services.
Oversees capital asset records and inventory of the library’s fixed assets.
Analyzes financial and budgetary procedures and policies and leads procedural documentation for the finance department and as support for finance policies.
Monitors monthly sales tax calculations/remittance, the preparation of Nesbitt Staff Association and Friends of the Library, and Books Again bookstore financials and monitors accounts payable functions for completeness and accuracy.
Leads the Library Foundation financial accounting and reporting with quarterly financial statements, maintains record of donor restricted and in-kind donations and expenses, monitors cash receipts, works with Community Relations to reconcile financial information between donor tracking and accounting systems.
Reviews biweekly payroll submissions and provides back-up support for payroll processing and review of biweekly payroll.
Monitors the library’s accounting software and data, computers and office equipment to ensure smooth operation. Coordinates the installation of accounting software.
Assists with E-Rate federal funding program to include, but not limited to, financial filings and reports, reconciling revenue and expenditures, and interacting with outside entities on the library district’s behalf.
Leads the preparation of year-end Form 1099s; uploads positive pay information; reviews prepaid and accrued invoice schedules; maintains segregation of duties by creating accounts payable checks and voiding checks; provides back-up coverage for accounts payable and purchasing.
Performs and monitors PCCLD cash management duties including monthly bank reconciliations, petty cash reimbursement and replenishment, accounts receivable, mobile payment and cash receipts; monitors accounting for self-checkout stations, copiers/printers and change vending machines, including ILS reports to reconcile account payments to bank receipts, maintains accurate cash records and supporting documentation and generates reports.
Monitors cash balances in various financial institutions, and performs cash transfers as necessary. Works with department managers to evaluate current cash management procedures.
Administers the library’s insurance policies and maintains agency relationships.
Administers the purchase card system; monitoring and maintaining cardholder activities, transaction review/ reconciliation, image retention, account maintenance, closing periods, and internal review and compliance
Supports team efforts to maintain a safe and secure environment for customers and staff by maintaining awareness of surroundings and working in accordance with safety policies and procedures.
Leads regularly scheduled department meetings. Attends All Staff Development Days and other training sessions to acquire new skills and to stay current on all information that is pertinent to PCCLD.
Reads daily organizational communications from intranet, e-mail, newsletters and print announcements. Stays current on all library services, programs and events throughout the district. Regularly accesses electronic time keeping, payroll and personnel employee access systems.
OTHER DUTIES AND RESPONSIBILITIES
May serve on library committees as a department representative.
Performs other duties and special projects as needed and assigned.
Education and Experience: Bachelor’s degree in Accounting or related field plus seven years accounting experience required including government and non-profit accounting experience or Master’s Degree in Accounting, Business Administration or Finance plus four years’ experience in government and non-profit accounting. Certification as CPA or CPFO is preferred. Supervisory experience is required.
Skills and Abilities:
Knowledge of governmental accounting principles and applications.
Requires experience with accounting software. Must possess ability to create complex spreadsheets and perform word processing.
Demonstrated ability to oversee a public finance office.
Attention to detail with the ability to quickly and accurately reconcile statements and reports.
Demonstrated verbal, analytical, organizational and writing skills.
Ability to function under flexible and changing conditions.
Confidentiality is a must.
Other Requirements: Must be able to work a flexible schedule including days, evenings and weekends. Must submit to and successfully pass a criminal background investigation.
Salary Range: $79,040.00 to $118,560.00
Benefits: PCCLD offers health insurance including a tele-health service, dental and vision insurance, HSA and FSA plans, employer-paid life insurance, and 401(k) and PERA retirement plans. Full-time employees also receive paid vacation, sick, and personal leave.
As an Equal Opportunity Employer, Pueblo City-County Library District does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, pregnancy, sexual orientation including gender orientation, genetic information, military status, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.
About the Company
Company: Pueblo City-County Library District – 3.9
Company Location: Pueblo, CO