Executive Assistant to the Chief Financial Officer/Controller Jobs in Pueblo, CO at State of Colorado Job Opportunities

Title: Executive Assistant to the Chief Financial Officer/Controller

Company: State of Colorado Job Opportunities

Location: Pueblo, CO

Department Information

The Financial Management Office provides leadership and oversight to the University and its constituents in planning, organizing, directing and controlling financial activities. It has direct oversight of Business Financial Services and the Office of Procurement. The Office is responsible for applying general management rules to the financial resources of the University while maintaining an attractive and safe environment for students, faculty, staff and the community and ensuring the educational mission of the University is fulfilled.

Description of Job

This position provides professional level management and administrative support to assist the CFO/Controller. This support requires project management and coordination, independent research and compilation, short- and long-term planning, and an extensive knowledge and appreciation of CSU Pueblo units and their responsibilities. Primary Duties Executive support:

Organizes and supervises all general support activities. Creates and revises office procedures, designs forms, develops record keeping and tracking methods as needed. Updates web pages, orders supplies, monitors the operation of office equipment and initiates work orders when necessary. Produces and prepares materials and reports for special projects and presentations.
Coordinates search and screen committees as appointed by the CFO/Controller for vacant positions within the division, providing administrative oversight and support as appropriate.
Prepares job offers in FileBound and tracks employee performance plans and reviews. Serves on internal committees as the official representative of the Financial Management Office.
Maintains a detailed calendar for the CFO/Controller, including scheduling appointments and accommodations for meetings and conferences. Notifies CFO/Controller of schedule changes, necessary information for meetings, and anticipated schedule conflicts.
Makes travel arrangements and initiates travel reimbursements.
Provides reception and intake services by screening incoming phone calls, correspondence, and visitors to determine the priority and urgency of posed issues.

Budget support:

Assists the Budget Director in initiating budget adjustments, coordinates budget trainings with various university units, and assists in budget document preparation.
Generates and disseminates, as directed, needed reports to campus units and maintains the accuracy and effectiveness of the Budget web page.

Ancillary Duties:

Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Bachelor’s degree from an accredited college or university.
Ability to develop working relationships with all colleagues and the general public while maintaining confidentiality and integrity.
Evidence of excellent communication and problem-solving skills.
Proficiency in the use of Microsoft, Word, Excel, and PowerPoint.
Skills to operate accounting and financial programs, spreadsheets, emails, etc.
Three years’ experience providing project, financial, or executive-level support.
Professional experience with budget and finance management.

Preferred Qualifications

Bachelor’s degree in Accounting or Finance.
Ability to manage multiple projects to a timely conclusion in a fast-paced environment with competing time demands.
Experience with Kuali, Banner and FileBound software programs.
Experience conducting research or writing reports that required analysis.
Experience in a position that required working with and maintaining highly confidential information.
Experience preparing presentations, speeches, and publications.
Experience working at a regional, comprehensive university with a high level of diversity represented in its students, staff, and faculty.

Condition of Employment
Evidence of your being fully vaccinated for COVID-19, or applicable exemption, is required as a condition of employment with CSU Pueblo. Employment is contingent upon your submission of records showing full vaccination for COVID-19,
or receiving the first dose of a two-dose vaccine—or a single dose vaccine—before your hire date and submitting evidence of a second dose (as necessary, based on vaccination type) within 30 calendar days of your hire date,
or completion of an exemption before your hire date.

Information about medical and non-medical exemptions is available at https://www.csupueblo.edu/coronavirus/vaccinations/index.html. Those employees who qualify for an exemption may be required to follow additional public health requirements or precautions, such as isolation, quarantine, testing, or other measures, particularly if there is a COVID-19 outbreak, in accordance with the direction and guidance of public health officials and University and CSU System policy.

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted. Applicants must attach the following documents, in order to be considered for this position:

a letter of intent (cover letter)
a current resume or CV
unofficial or official transcripts showing required degree conferred.

Additionally, applicants must include current contact information for three professional references, either within the online application or as an attachment.

Applications submitted without the required attachments/information above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. Screening of application materials will begin immediately and continue until filled; applications received by 4 pm Thursday, November 10th, 2022, will receive full consideration.

About Colorado State University Pueblo
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation’s top 100 by
U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

Medical Insurance and Prescription Drugs
Dental Insurance
Vision Insurance
Flexible Benefit Plan
Basic Term Life Insurance
Voluntary Term Life and AD&D Insurance
Long-Term Disability Insurance
Employee Assistance Plan (EAP)
Travel Accident Insurance
Voluntary Critical Illness and Accident Insurance
Wellness Incentive Program
Annual & Sick Leave
Retirement Plans

About Pueblo, Colorado
The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo’s beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources& Institutional Equity at (719) 549-2441 or
[email protected]

In compliance with the Clery Act of 1990, the University’s annual security report is available at: https://www.csupueblo.edu/campus-safety.

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.

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About State of Colorado Job Opportunities