Overview

Finance Manager, Butler School of Music Job at University of Texas at Austin – 4.3 in Texas

Job Posting Title:
Finance Manager, Butler School of Music

Hiring Department:
Sarah and Ernest Butler School of Music

Position Open To:
All Applicants

Weekly Scheduled Hours:
40

FLSA Status:
Exempt

Earliest Start Date:
Immediately

Position Duration:
Expected to Continue

Location:
AUSTIN, TX

Job Description:
Provide oversight of the Butler School of Music’s business office, to include managing all budgeting, accounting, payroll and procurement.

Job Details:
General Notes

The College of Fine Arts welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our recruiting, hiring and retention practices.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work) for the 2021-2022 academic year, though under normal circumstances this position will be on-campus the majority of the time. FWA arrangements are subject to manager approval and may shift due to changes in business needs.

Responsibilities

Oversee financial disbursements: Review and approve Procard vouchers, Professional Payment Authorization documents, expense reimbursements, vendor payments, guest payments, faculty and staff travel reimbursements, and hourly payroll vouchers; Electronic approval of student hourly assignments.

Accounts management: Maintain and review account balances, balance forward analyses, funds transfers, transfers of payment due charges, transfer of funds, and transfer of expense charges; Establish and maintain faculty, operational, and miscellaneous allocations (Rainwater, BEF, Academic Equipment Fund, local accounts, gift accounts, Dean-funded allocations).

Purchasing: Process all faculty, staff, and student purchasing requests; Work with vendors to facilitate deliveries and to resolve delivery or invoicing issues; Procard custodian (receipt collection and expense reconciliation).

Accounts reconciliation: Daily review and verification of account charges and monthly certification of account expenses.

Preparation of annual budgets: Local and State budgets; Assist in the preparation of the soft budget.

Report Preparation: Monthly faculty and staff allocation expenditure reports (annual BEF expenditure report, HEADS report, update UT Box account allocations, local and gift accounts).

Student travel: Assist with ensemble and student travel, process hotel payments, vehicle rentals, student release forms, registration, insurance, travel grants, cash advances, etc.; maintain travel allocations.

Miscellaneous Duties: Process annual instrument insurance; Process express mail requests; Provide general accounting and purchasing consultation and support to faculty and staff; Authorize University vehicle drivers; Electronic office management; Process and facilitate equipment and instrument repair requests.

Supervision of one employee

Other related functions as assigned.

Required Qualifications

Bachelor’s degree in Finance, Accounting, Business Administration, or related field.

Six years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.

Ability to plan, initiate, and complete assignments with a minimum of direction.

Proficient in gathering, analyzing, and presenting financial data.

Conflict Management – Demonstrates an understanding of how to anticipate, recognize, and deal effectively with existing or potential conflicts at the individual, group, or situation level; ability to apply this understanding appropriately to diverse situations.

Decision Making and Critical Thinking – Able to demonstrate knowledge of the decision-making process and associated tools and techniques; able to accurately analyze situations and reach productive decisions based on informed judgment.

Effective Communications – Demonstrates understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Problem Solving – Demonstrated knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; history of applying this knowledge appropriately to diverse situations

Relationship Management – Demonstrated history of establishing and maintaining healthy working relationships with clients, vendors, and peers.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than five years of related experience.

Masters’ Degree, preferably in Finance, Accounting, Business Administration or related field.

Certified Public Accountant (CPA) – Texas State Board of Public Accountancy (TSBPA) – Texas State Board of Public Accountancy (TSBPA).

Prior supervisory experience.

Experience working in a university environment.

At least five years of experience at UT Austin.

Experience with university administrative systems such as *DEFINE, FRMS, Cognos, and Workday.

Salary Range

$70,000 + depending on qualifications

Working Conditions

Repetitive use of a keyboard at a workstation

Prolonged screen time

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

About the Company

Company: University of Texas at Austin – 4.3

Company Location:  Texas

Estimated Salary:

About University of Texas at Austin - 4.3