Overview

Financial Analyst Job at University of British Columbia – in Vancouver, BC

Staff – Non Union

Job Category

M&P – AAPS

Job Profile

AAPS Salaried – Accounting, Level A

Job Title

Financial Analyst

Department

Finance Operations| Athletics and Recreation

Compensation Range

$5,063.67 – $7,294.50 CAD Monthly

Posting End Date

October 26, 2021

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

The role of the Financial Analyst is to support the Department of Athletics and Recreation in key strategic and operational finance matters. The position will oversee operational financial needs such as detailed reconciliations; perform core accounting functions; participate in budget planning and monitoring; develop and monitor financial control systems; prepare comprehensive financial reports; provide recommendations on financial issues and system processing; analyze financial operations to make recommendation for improvement; develop effective processes, systems and procedures; undertake month-end and year-end financial activities; and provide financial analysis and oversight of certain key functions. The role will also support the Director of Finance in strategic finance matters by developing analytics tools, performing analysis and supporting key financial decision-making in the department. The role is integral to the Department in assisting to ensure overall financial stewardship and in supporting the financial planning and budgeting processes. The Financial Analyst reports to the Finance Manager, but has accountabilities for strategic support to the Director of Finance, Athletics and Recreation.

The Department of Athletics & Recreation is one of the core departments within the Vice President Students. With a normal operating budget exceeding $35 million annually, the Department is also responsible for facilities with over $200 million. Revenue sources include business activities, student fees, donations and university funding. The Department is among the largest and most successful of its kind in Canada, with services and programs being provided by approximately 150 full-time and over 1,000 part-time staff located in facilities across the university campus. The Department comprises approximately 35 individual departmental units, including business operations, facilities, recreation, varsity sport as well as support units.

The position typically works in an office environment within the Department s facilities. The scope of financial activities undertaken is quite varied and includes reviewing financial documentation, assigning tasks out to clerical staff within the department, in addition to undertaking analysis and financial reporting. The role requires the ability to build relationships in the Department, support the finance function, and build effective internal controls and procedures within the department.

Organizational Status

The Financial Analyst role is a key role in the finance unit of the Department of Athletics & Recreation. The Department is a core unit within the Vice President Students, and supports a wide variety of student activities on campus, including competitive and recreational sport activities. The Department also undertakes a number of programs and activities which serve the university and community as a whole. The role is active within the Department, routinely working with operational leaders not only to provide effective financial oversight, but also to address and resolve financial issues that may arise. The role will oversee some tasks assigned to other members of the Department, especially clerical finance and support staff.

Work Performed

Strategic, Budgeting and Financial Planning Support:

  • Provides support to the Director of Finance in key strategic financial areas such as planning, budgeting and systems implementation.
  • Undertakes financial analysis for the Department and Director of Finance in support of key financial decision-making.
  • Actively participates in the annual budgeting process, including the development of budgeting tools and providing financial analysis of key trends and indicators, as well as ad hoc budget revisions and reporting.
  • Prepares comprehensive financial analyses, summaries, variance and cost control reports, and other financial information for the Director of Finance and other key leaders in the Department on a periodic and ad hoc basis.
  • Undertakes monthly and quarterly financial analysis and reporting, ensuring compliance with the University s reporting requirements.
  • Prepares financial reports to parties outside the Department, including athletic associations and community partners.
  • Provides financial analysis to the Department s management team in advance of budgeting and financial reporting.
  • Provides financial advice and guidance to operational units in the development of their reporting, budgeting and financial planning.
  • Works with the Director of Finance in the development of financial policies and procedures for the Department, including working with operational staff to implement new policies.
  • Works with the Finance Manager and Director of Finance in the development and implementation of ongoing financial training within the department, including developing training materials and providing training to new and existing staff.
  • Undertakes financial analysis to support strategic initiatives including the development of new revenue sources, partnerships and programs, in conjunction with the Director of Finance.
  • Undertakes capital project planning and analysis in conjunction with the Director of Finance.
  • Acts as a point of reference for departmental staff on routine finance matters.
  • Completion of ad hoc financial reporting on an as needed basis.

Finance Operational Management and Support:

  • Manages the Department s financial transactional operations; delegates duties to clerical staff and ensures accuracy of data entry of requisitions, JVs and other routine finance information into the Financial Management System and/or Workday.
  • Oversees the reconciliation of key financial areas in the Department, including pre-paid items, deferrals, accruals and balance sheet accounts.
  • Develops, implements and manages the Department s inventory processes as they relate to finance, which involves reviewing, monitoring, reconciling, and reporting on inventory and the Department s capital assets. Advises directors on financial impacts.
  • Works with the Finance Manager to ensure routine financial processes are completed such as the preparation of monthly financial reporting and summaries, month- and quarter-end financial close processes, bi-monthly payroll, and other essential tasks.
  • Designs and implements appropriate financial and operational internal controls over transactions and processes within the Department.
  • Plans and conducts audit-style reviews and spot-checks financial transactions in the Department, including both core financial reporting systems, and operational business systems.
  • Provides financial advice and solutions for operational staff in the Department, as well as supporting units in ensuring appropriate financial compliance.
  • Provides advice and guidance to Departmental staff in the use of financial systems, especially with challenges faced with the implementation and ongoing use of the Workday system.
  • Exercises sound judgement knowledge of financial systems to assess accurately and resolve issues related to Workday. Escalates matters to senior staff as appropriate.
  • Prepares reconciliations and documentation for the annual audit program in the department, as well as to internal audit on an as-needed basis.
  • Reviews and recommends departmental policies and procedures to improve existing financial processes.
  • Oversees the review of Project Grants and/or Cost Centres and Programs on a periodic basis to ensure the completeness, accuracy and timeliness of transactions.
  • Works to ensure the Department is compliant with University financial policies, as well as Generally Accepted Accounting Principles.
  • Ensures data entry relief for clerical finance and operational staff during busy times or vacations/absences.
  • Other tasks as assigned by the Director of Finance or Finance Manager.

Consequence of Error/Judgement

The Financial Analyst must have a high level of attention to detail and accuracy. Must have a good understanding of accounting and accounting principles together with the ability to implement this understanding for financial and operational requirements. Errors in judgment and analysis may have an effect on the short- and long-term financial health of the Department, and may lead to adverse or incorrect decisions being taken by financial and operational leaders. Errors in financial reporting and analysis may result in financial losses for the Department, and could expose the Department to unforeseen potential future financial liabilities. Inappropriate prioritization of tasks or workload count result in potential financial losses, or the Department misreporting financial information on internal and external reports. The provision or incorrect or inaccurate budgeting information or reconciliations may result in inappropriate allocation of Departmental resources. Incorrect compilation of financial reporting could result in the Department incurring reputational damage as well as potential liability from other users relying on financial information.

The position requires the ability to work independently as required, and to work in a complex financial environment with multiple sources of revenue and funding, and supports key decision-making within the Department. The Financial Analyst must be able to work independently as required, as well as in a collaborative team structure for many tasks. The Director of Finance and senior leadership in the Department rely on this position to exercise sound financial judgement as well as to provide accurate and timely analysis and reporting.

Supervision Received

Reports to the Finance Manager, Athletics & Recreation with a dashed line report to the Director of Finance, Athletics & Recreation and is expected to work independently as well as part of the finance team in a collaborative and professional environment.

Supervision Given

Position will assign tasks and provide guidance to clerical staff within the Department under the direction of the Finance Manager.

Preferred Qualifications

Undergraduate degree in a relevant discipline and completion of at least 7 of the 14 CPA academic prerequisites. Minimum of two years experience or the equivalent combination of education and experience. Experience in the not-for-profit sector or higher education preferred. Experience with the financial and human resources systems of UBC, including but not limited to FMS, HRMS and Hyperion preferred. Knowledge of Workday considered an asset. Strong understanding and knowledge of accounting principles, as well as audit, budgeting and financial planning processes required. Knowledge of government and UBC policies and regulations strongly preferred. Demonstrated knowledge in budget preparation, as well as preparing working papers for audit. Ability to perform complex financial analysis, and to communicate results effectively. Demonstrated leadership and supervisory skills. Ability to work both independently as well as in a team environment. Ability to apply Generally Accepted Accounting Principles as well as financial best-practices skills. Very strong ability to reconcile accounts and to highlight to leadership the implications of the reconciliations. Ability to identify problems or errors, to communicate the consequences of the errors to leadership and recommend potential solutions. Demonstrated advanced knowledge in financial software applications including spreadsheets and databases, as well as advanced skills in word processing and in compiling financial presentations. Ability to meet tight timelines and to work effectively under pressure. Ability to prioritize tasks and assignments, and to assign tasks to others effectively. Very strong attention to detail. Excellent ability to take initiative and to bring potential problems to leadership at an early stage. Strong communications skills, and the ability to communicate complex financial information to non-finance staff. Excellent verbal and written communication skills. Ability to exercise judgement, tact, confidentiality and discretion when dealing with sensitive financial matters. Ability to develop and maintain effective working relationships internally and externally to the Department.

About the Company

Company: University of British Columbia –

Company Location:  Vancouver, BC

Estimated Salary:

About University of British Columbia -