Overview

FINANCIAL AND ADMINISTRATIVE SUPPORT ASSISTANT (OA) Job at US Department of the Air Force – 4.4 in Scott AFB, IL

Duties

Summary

Click on “” button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is to serve as the Directorate’s resource advisor and senior administrative support assistant.

Responsibilities

Independently performs a variety of complex budgetary, administrative, and statistical functions to support budget and formulation for an organization and its components.

Independently performs tasks involving budget execution by compiling resource data from various financial management reports.

Oversees the Directorate’s military performance report and the awards and recognition programs.

Develops, establishes, updates, and maintains clerical and administrative office procedures and processes of various types to ensure effective and efficient operation of the office.

Uses standard office automation software and specialized applications to accomplish standard analysis, develop a wide range of documents, reports and support conclusions.

Reviews and processes all incoming and outgoing communications, correspondence, materials, publications, regulations, and directives.

Travel Required

Occasional travel – Work may occasionally require travel away from the normal duty station on military or commercial aircraft.

Supervisory status

No

Promotion Potential

7

Job family (Series)

0303 Miscellaneous Clerk And Assistant

Requirements

Requirements

Conditions of Employment

Must complete initial online questionnaire and additional assessment(s)

U.S. Citizenship is required

Males must be registered for Selective Service, see www.sss.gov

Must be able to obtain and maintain a Secret security clearance.

PCS expenses are not authorized.

This posn is subject to provisions of the DoD Priority Placement Program

Recruitment incentives may/may not be authorized

Personal data, to which the incumbent has access, are controlled by the Privacy Act of 1974 and must be safeguarded appropriately.

The employee may be required to work overtime to include during emergency operations.

The employee and position may be recalled to duty.

The employee may be required to work other than normal duty hours.

A qualified typist is required, must type a minimum of 40 WPM

Disclosure of Political Appointments

All federal employees are required to have direct deposit.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems. Examples of specialized experience include working with resource managers and budget office counterparts to obtain, monitor and track division funds; recommending modifications and drafting revisions to local guidelines for budget estimates, reports and processing of funding requests; performing and directing a wide variety of administrative support duties relating to the military awards and decorations program and military performance reporting systems; using various office automation software applications to produce a wide range of documents, reports or automated processes; advising on the use of grammar, spelling, capitalization, punctuation, and commonly-used specialized terminology to prepare correspondence and material correctly; directing and facilitating the work of assigned personnel clerks ensuring the technical requirements of their work are carried out in accordance with directives.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of the military organizational structure, protocol, and similar matters in general and in particular the Tanker Airlift Control Center’s mission, functions and organization and general knowledge of the military personnel regulations and procedures.

2. Knowledge of a wide range and skill in applying accounting and financial policies, regulations, practices, procedures, precedents, methods, and techniques which support the administration of a budget and knowledge of a wide range of financial and budget sources, types, and methods of funding.

3. Knowledge of the automated accounting system and associated software sufficient to input, retrieve and output data and skill with various office automation software programs, tools, associated hardware (e.g., printers, scanners, etc.) and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs. This would include intermediate features to accomplish complex reports, charting/graphing in spreadsheets and retrievals from databases.

4. Knowledge of specialized automated data processing software programs and capabilities used in accomplishing budget, funding, personnel and records management tasks.

5. Knowledge of format, rules, procedures and operations applicable to clerical assignments to prepare/review routine correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of organization, correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.

6. Skill and ability to collect information from readily available sources, accomplish a basic analysis, and draw a conclusion. To locate, assemble, and compose information for routine reports, inquiries, and non-technical correspondence and work accurately with figures. Ability to communicate effectively, both orally and in writing, using tact and courtesy. Skill in typing: a qualified typist is required.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

********************ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS********************

ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a “certification” memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member’s military service branch on official letterhead and contain the following:

Name/Rank/Grade of Service Member

Branch of Armed Forces

Dates of Active Service (Start and End Date(s)

Expected Date of Discharge/Release from Active Duty

Terminal leave start date (if applicable)

Expected character of service/discharge and type of separation (i.e. separation or retirement)

Must be certified within 120 days of anticipated discharge

Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected at the full performance level and placed at the full performance level. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist.

OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees – Most recent performance appraisals (dated within last 3 years) showing the official rating of record signed by a supervisor.

Awards for Current Federal Civilian employees – List any awards received within the last 3 years on the resume.

Note: Applicant must not submit award SF50s-Notification of Personnel Actions (SF50s).

If you have questions regarding this announcement and have hearing or speech difficulties click here.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

Interaction, Judgement, Reasoning, and Reading.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of “not qualified” or “insufficient information” and you will not receive further consideration for this job.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

BASIS OF RATING: The assessments for this job will also measure

Knowledge, Skills and Abilities (KSA) as listed under Qualifications

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran’s Preference; however, Veteran’s Preference is considered where applicable.

Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements

Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.

Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Background checks and security clearance

Security clearance

Secret

Drug test required

No

Required Documents

Required Documents

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

Online Application: Questionnaire

Resume: For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn), inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.

Transcripts/Registration/License: If qualifying based on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.

Veterans: If claiming VEOA, VRA or 30% Disabled Veteran – Submit VOW certification memo or copy of the official DD-Form 214, which must include the character of service (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD-Form 214. If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces. NOTE: All veterans claiming 10-point preference must also submit a SF-15.

Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of a SF-50, Notification of Personnel Action. The SF-50, block 24 must contain “1” or “2” AND block 34 must be a “1”. Employees eligible under an OPM approved interchange agreement, block 34 may contain a “1” or “2”.

Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrate you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within Grade/Range Increases, and SF-50s with an effective date more than one year old).

If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here

Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible: You must include a copy of the Military Spouse PPP Self-Certification Checklist along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.

Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Help

This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a “surplus” or “displaced” employee.

Family of overseas employees

Family members of a federal employee or uniformed service member who is, or was, working overseas.

Federal employees – Competitive service

Current or former competitive service federal employees.

Federal employees – Excepted service

Current excepted service federal employees.

Individuals with disabilities

Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

Military spouses

Peace Corps & AmeriCorps Vista

Veterans

Clarification from the agency

Eligible NAF employees are considered under Hiring Path – “Federal employees-Excepted service”

About the Company

Company: US Department of the Air Force – 4.4

Company Location:  Scott AFB, IL

Estimated Salary:

About US Department of the Air Force - 4.4