Overview

Financial Coordinator Job at The University of Chicago – 4.1 in Chicago, IL

Department

PME Finance

About the Department

The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, which was founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME’s rigorous academic and research programs are made possible through the University of Chicago’s unique partnership with Argonne National Laboratory. The Pritzker School of Molecular Engineering is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next phase of growth as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities. The PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.

Job Summary

The Finance Coordinator working closely with and under the guidance of the Director of Accounting and Budget, performing a variety of fiscal and administrative support.

Responsibilities

Processes all the gems cards report for the entire faculty. Updates standardized reports on gems expenditures monthly.

Processes all e-payments requests for the entire faculty. Updates standardized reports on e-payments expenditures monthly.

Processes all invoices requests for the entire faculty. Updates standardized reports on invoices status monthly.

Processes all reimbursement requests for the entire faculty. Updates standardized reports on reimbursement expenditures monthly.

Post transactions to relevant information and financial management systems.

Process and reconcile purchases and travel expenditures for PME faculty and staff in the University expense management system.

Assists with financial administration and reporting, as necessary.

Prepares reports of deposit and deliver unit deposits on a routine and as needed basis.

Filing, document delivery on campus, copying, mailing, document research & retrieval.

Assists in preparing monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.

Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.

Processes monthly journal entries, cost transfers, and payroll allocation updates.

Interacts on a frequent basis with University Research Administration, Financial Services, PME Human Resources, Provost’s Office, and a variety of other University administrative units.

Assist with ad-hoc projects and analysis.

Responds to and research accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision.

Reviews invoice payment reports and creates appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience.

Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Experience:
Experience in administrative accounting, research administration, or grant and contract administration, preferably in a higher education research environment

Familiarity with key financial concepts and how to read financial documents/statements, and familiarity with federal and non-federal grant and contract policies.

Must be result-oriented, have a high standard of excellence, exceptional planning, execution, analytical and judgment skills, strong analytical skills, and an outstanding commitment to and proven ability to advance an organization’s priorities.

Experience working with in an academic unit and/or complex research university environment.

Knowledge of relevant accounting, general ledger, and subsidiary ledgers.

Familiarity with Argonne National Laboratory and its unique partnership with the University.

Technical Skills or Knowledge

Proficiency with spreadsheet, database management, word processing software, and accounting software.

Excellent computer skills evidenced by proficiency in Outlook, Word, Excel, PowerPoint, Adobe Acrobat (including manage and analyze large data sets).

Experience with a variety of university grant management systems – FAS, Business Objects, AURA, GEMS, & Buy Site (or similar systems).

Preferred Competencies

High level of collegiality in working with faculty, departmental and university administrators.

Demonstrated excellent written and oral communication skills.

Demonstrated time-management, proactive approach to problem-solving, organization and coordination skills to handle multiple, concurrent tasks with deadlines, including strong financial and analytical skills (mathematical aptitude)

Demonstrated initiative in improving processes and enhancing systems.

Excellent interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and ability to maintain confidentiality.

Ability to work independently, take direction, and achieve consensus.

Ability to edit and proofread documents at an advanced level.

Ability to handle public contacts with courtesy, clarity, and diplomacy.

Ability to maintain calm and courteous demeanor and to work productively and efficiently despite heavy workload, competing priorities, constant interruptions, complex problems, and tight deadlines.

Working Conditions

Office Environment (hybrid schedule).

Occasional extended work hours and some weekend days.

Application Documents

Resume (required)

Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

FLSA Status

Non-Exempt

Pay Frequency

Biweekly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About the Company

Company: The University of Chicago – 4.1

Company Location:  Chicago, IL

Estimated Salary:

About The University of Chicago - 4.1