Financial Specialist Intermediate Job at University of Michigan – 4.3 in Ann Arbor, MI
The Department of Materials Science & Engineering seeks a Finance Specialist Intermediate to perform a wide range of professional financial and research administration duties. The Finance Specialist intermediate will report to the Research Manager and will work collaboratively with faculty, research administrators and procurement staff in the Department and College.
Michigan Engineering’s vision is to be the world’s preeminent college of engineering serving the common good. This global outlook, leadership focus and service commitment permeate our culture. Our vision is supported by a mission and values that, together, provide the framework for all that we do. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/
The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). The Michigan Engineering component of the University’s comprehensive, five-year, DEI strategic plan—along with updates on our programs and resources dedicated to ensuring a welcoming, fair and inclusive environment—can be found at: http://www.engin.umich.edu/college/about/diversity
This position will have primary responsibility for procurement for the Department. This position will also provide support for research administration through forecasting and projecting spending.
Procurement duties include, but not limited to:
Act as primary procurement agent/resource for the department adhering to U-M and department policies and procedures.
Serve as liaison with university procurement and CoE procurement as well as manage online purchasing system.
Place orders by choosing best method (Marketsite, e-Pro Requisition, Service Unit Billing, Pcard, Non-PO vouchers, etc.)
Prepare, review and track purchasing transactions
Follow up on outstanding orders and billing issues.
Primary contact for department procurement related issues, including oversight of online purchasing system.
Prepare reimbursement reports for faculty and non-employee reimbursements for management approval. Monitor Rackham travel grants and track reimbursements.
Audit reimbursement reports for compliance
Develop and maintain best practices for procurement area in accordance with university, college or department policies.
Order office supplies; maintain supply closet with standard items; Ship domestic and international packages via courier. Maintain electronic tracking log for all procurement and scan documents to server for e-reconcile.
Create new ways to streamline and implement processes.
Financial activities include, but not limited to:
Perform financial analysis and prepare standard and ad hoc reports
Extract data using Business Objects, Tableau, and other tools. Interpret financial, HR, and student and donor data, analyze results using best practices.
Provide projections on sponsored project spending trends as needed
Assist research administrators with developing models for budgeting and monitoring spending
Bachelor’s degree in finance, accounting or business administration or equivalent combination of education and experience; high degree of attention to detail; proficiency and knowledge of procurement processes and guidelines; demonstrated superior interpersonal skills working with a diverse group of colleagues; ability to interpret and effectively communicate Department, University guidelines and policies; demonstrated ability to work independently and also collaborate effectively as part of a team; demonstrated ability to work under pressure of deadlines and competing priorities; ability to function productively in an ever-changing, high-stress, fast-paced environment; must be supportive of, and participate in, change initiatives to improve service, efficiencies and/or productivity; excellent attendance and dependability are essential.
Generally, this position will be a mix of on-site and remote work.
8-5 and M-F is the standard business day.
Consultation with the Department Manager will determine the work schedule and location.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
U-M COVID-19 Vaccination Policy
COVID-19 vaccinations are now required for all University of Michigan students, faculty and staff across all three campuses, including Michigan Medicine. This includes those working or learning remotely. More information on this policy is available on the Campus Blueprint website or the U-M Dearborn and U-M Flint websites.
About the Company
Company: University of Michigan – 4.3
Company Location: Ann Arbor, MI