Fiscal Analyst 2 Job at State of Washington Dept. of Licensing – 3.3 in Olympia, WA


Our purpose: “Helping every Washington resident live, work, drive, and thrive.”

Our values: Respect, Trust, Diversity, Equity, and Inclusion

Fiscal Analyst 2

**Per Governor Inslee’s Proclamation 21-14 state employees must be fully vaccinated. Please note that any offer of employment is contingent upon you providing verification of your vaccine status, having an approved medical accommodation, or having an approved religious accommodation. No start date will be approved until you have either verified your vaccine status or have an approved accommodation. This recruitment may be used to fill multiple positions.

The Department of Licensing (DOL) has a unique opportunity for you to join our team as a Fiscal Analyst 2 in the Administrative Services Division within the Accounting Section and Revenue Unit. Here at DOL, we work hard to create a culture where employees feel valued and respected. Employees are trusted and encouraged to be a part of process improvements that impact their work, create value for our customers and help build trust in our government.

As a Fiscal Analyst 2, you will support our agency by billing services provided by DOL to state agencies, federal and local governments, and private entities. The Fiscal Analyst 2 reviews, analyzes and audits accounts to ensure collection and reporting of monies for those receivables are recorded per contract to the assigned revenue sources or recovery of expenditure cost codes. This position prepares fiscal year end closing adjustments and monthly accruals, reviews, analyzes, reconciles, and enters all accounts receivables payments as receipted in to ensure compliance through general ledgers and subsidiary coding in DRIVEs, POLARIS and AFRS.

Accounting Services provides the core business and financial activities that allow the Department of Licensing (DOL) to operate and ensures the agency’s financial stability. Accounting Services provides overall agency direction, guidance, and management for fiscal and accounts receivable related activities in a complex accounting and financial management environment. Accounting Services maintains and operates DOL’s financial systems to ensure compliance with state and federal accounting rules and regulations.

Our ideal candidate will have excellent interpersonal communication skills, works well leading a team, and effectively works under tight deadlines with flexibility and agility. You must be an accountable individual who understands and supports our agency’s values of trust, respect, diversity, equity, and inclusion.

If this is your area of expertise and interest, we invite you to apply!

A few things you will be doing:
Prepare monthly, quarterly, and annual Accounts Receivable billings for services provided through contract by Department of Licensing to other state agencies, federal and local governments, school districts and private entities ensuring intent is followed and authority to pay is complete.

Prepare and maintain the accounts receivable ledgers provided by other divisions in the agency for audit.

Enter all billings and payments into DRIVEs, POLARIS and AFRS depending on type in the correct general ledger.

Review analyze and audit each accounts revenue receipts as received.

Reconcile subsidiary ledgers and process information into AFRS or other state system by GL and make corrections as necessary using JV options in correct system for receivable.

Review, analyze, reconcile, and correct the accounting data in AFRS, DRIVEs, POLARIS to ensure accurate general ledger and subsidiary coding and debit/credits.

Provide discrepancy resolution for all errors and make corrections into appropriate systems per process (Driver, Vehicle, Profession, UCC, Firearms PRFT).

Reconcile subsidiary accounts, general ledgers, and project coding monthly to ensure due to/from are accurate and in the correct periods per SAAM requirements.

Provide customer service through answering phone and e-mail inquiries made from contracts office, other divisions, other state agencies, counties, cities, school districts or private vendors.

Prepare fiscal year end closing adjustments and accruals for all accounts receivable ledgers ensuring accurate totals from all Divisions and outside contracts. Process Journal Vouchers corrections and monthly accruals.

Track and monitor customer accounts to ensure customers do not get behind on their account balances. Issue Dunning letters monthly if account is not paid in full.

Other duties as assigned.

Please Note:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Required Qualifications:
Bachelor’s degree which includes 18 quarter or 12 semester college level accounting credits AND two years of professional accounting, financial auditing and/or budgeting experience. Note: Professional accounting, financial auditing and/or budgeting experience may substitute, year for year, for education.

Six months’ experience applying and adapting established accounting methods to accounting transactions using debit and credit ledger requirements.

Two years’ experience providing customer service by listening attentively, identifying needs or issues, providing options for customers, and/or exercising knowledge of laws and regulations to assist others and /or resolve complaints or conflict.

Two years’ experience using Microsoft Excel, to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas and functions. This experience includes using Excel templates, styles, AutoFormats, and multiple worksheets.

Two years’ experience using Microsoft Word to create, format, edit, preview, print, and save documents. This experience includes using standard functions to select, edit, copy, paste, format, and spell check text, as well as create bulleted and numbered lists, indent and align paragraphs, and use bordering and shading features.

Six months’ experience using Microsoft Outlook to compose, send, and respond to email, manage calendar, and create and accept meeting requests.

Three or more years’ experience accurately using the 10-key numerical keypad on a computer or adding machine to enter numerical data.

Preferred Qualifications and Competencies:
Applicants who also possess the following may receive additional consideration by the hiring manager:

One to three years’ experience with the use of agency/state developed applications or systems for research and input (such as AFRS, Enterprise Reporting, Workday, POLARIS, and DRIVES).

One to three years’ progressive accounting experience in accounts receivable.

Make a difference. Join our team!

We value diverse perspectives and life experiences. We employ and serve people of all backgrounds including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

We serve all the people of Washington State with pride and are developing the systems and standards necessary to achieve better outcomes for all our residents. Come join us in changing the way government delivers services, and help build a legacy of commitment to and excellence in diversity, equity, and inclusion!

Click here for more information about our agency culture and diversity, equity, and inclusion plans; and to learn about the many additional benefits we offer!

Union Inclusion:
This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For membership questions, contact the local Union Representative.

How to Apply:
To be considered for this position, the following steps are required:

Select the large Apply button at the top of this job announcement. If you haven’t already done so, you will need to create an applicant profile.

Ensure the work history section of your applicant profile is current and thorough, clearly stating all qualifications you possess related to this specific position.

Upload and attach your cover letter specific to this position and your current resume. Your materials must also include three professional references with name, title, and current contact information. References may be listed in your applicant profile, included on your resume, or uploaded as a separate attachment. Additional references are accepted.

Answer all the supplemental questions and be sure that all your responses are clearly reflected and can be verified in your application materials.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions or need assistance completing the application process, contact the recruiter listed below prior to when this job posting closes AND before you submit your application.

Veteran and Military Spouse Preference Notice

To take advantage of veteran or military spouse preference, please send an email to [email protected] with the subject line of “Vet for ASD FA2– 21-247” or “MS for ASD FA2– 21-247” indicating you’re a vet or military spouse.

Please Note:
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to sixty days

The Washington State Department of Licensing is an equal opportunity employer and does not discriminate on the basis of age, sex (including gender identity), marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons requiring accommodation in the application process, during the recruitment process, or who need this job announcement in an alternative format, may contact the Human Resources Office at 360-902-4000 or may email [email protected] Applicants who are deaf or hard of hearing may call our ASL interpreter via Video Phone at 360.339.7344.

Contact Us

For inquiries about this position, please contact George Deguzman via email at [email protected] Please use a subject line that includes “ASD FA2– 21-247”

About the Company

Company: State of Washington Dept. of Licensing – 3.3

Company Location:  Olympia, WA

Estimated Salary:

About State of Washington Dept. of Licensing - 3.3