Fiscal Analyst 3 – Payroll (FA3/FSD) Job at Washington State Health Care Authority – 3.5 in Olympia, WA


Fiscal Analyst 3 – Payroll (FA3/FSD)


Per Governor Inslee’s Proclamation 21-14 state employees must be fully vaccinated no later than October 18, 2021. Your vaccine status will be verified at New Employee Orientation. Please note, medical or religious accommodation may be available, once an offer of employment is made.

If you are an experienced payroll professional this may be a great opportunity for you. The Finance Services Division is looking for someone with payroll experience who enjoys doing the investigative work it takes to solve problems that arise within payroll. The incumbent needs to be an independent thinker and knowledgeable as this is a lead role within the department. If you are looking to take that next step in your career and make a real impact please apply!

About the Division:
The Financial Services Division (FSD), providing strategic financial expertise in collaboration with other HCA divisions and a variety of external stakeholders and legislative partners. In addition, FSD oversees the budget and compliance functions necessary to manage and monitor a $12 billion annual budget. Functions include budget management, accounting, forecasting, professional and hospital rate setting, financial analysis, and payment/collection operations. This division maintains a close working relationship with agency program, policy and clinical divisions to ensure financially sound implementation and monitoring of program strategies.

About the Position:
The Fiscal Analyst 3 will plan, coordinate and conduct payroll transaction entries, information verification and audits in accordance with IRS, OFM, state and federal regulations. They will compute and process payroll transactions accurately and within the proper pay periods. Ensure accurate payment of payroll deductions and employer costs to vendors each payroll cycle. The incumbent will serve as the primary payroll consultant for employees and strive to continually maintain employee confidence and confidentiality.


Some of what you will do:
Train and develop the Fiscal Analyst 2’s in all aspects of the payroll processes and procedures to process the payroll data.

Assist the Fiscal Analyst 2’s with questions and day-to-day operational issues with leave, payroll processing, and all corrections or adjustments.

This position will ensure that the Fiscal Analyst 2’s are trained on the payroll coding override processing for multi coded positions to properly account for grant or special project expenditures.

Independently performs complex analysis and interpretation of financial and system information to determine appropriate action.

Make necessary corrections to keep accounts in balance.

Review, analyze, and reconcile financial transactions for all payroll general ledgers accounts to verify reasonableness and accuracy of employee and employer taxes.

Participates in the closing of a fiscal year and biennial closing by ensuring financial records are recorded in the proper fiscal year.

Prepare, validate, and submit information for payroll tax liabilities for the agency.

Establish and maintain employee benefits; Retirement, Medical, Dental, Life and Long-term Disability.

File claims when appropriate.

Assist customers in person or over the phone.

Organize, prioritize, problem solve and make daily decisions.

Provide interpretation and adhere to OFM, HCA, DOP, and IRS guidelines.

Pursue collections and book receivable on any overpayments.

Evaluate and interpret garnishment requirements and amounts as legal documents are received by the agency within strict timelines.

Complete employment verifications.

Generate ad hoc reports.

Process payroll journal vouchers.

Provide guidance and problem resolution on payroll issues.


Required Qualifications:
This position requires an associate degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and two years of relevant professional experience.

Professional experience may substitute for education.

A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

Desirable/Preferred Qualifications:
Two years of experience with Washington state payroll, benefits, and leave policies and procedures. One year of experience interpreting, applying, and explaining payroll related rules, regulations, laws, policies, procedures, and/or bargaining agreements to staff.

Two years of experience using HRMS or similar payroll system with responsibility performing the following tasks: processing payroll, benefit, and leave transactions; analyzing employee leave balances; adjusting leave accruals; running MyPortal leave reports and troubleshooting MyPortal leave messages.

Intermediate spreadsheet software knowledge and experience. Demonstrate the skill to create, modify, print, and format spreadsheets and work with formulas and functions.

Six months or more experience using word processing software to create, format, preview, print and save documents. Use standard functions to edit, copy, paste and format and spellcheck.

Strong attention to detail.

Ability to convey ideas and facts orally and in writing using language the audience will best understand.

Ability to develop positive, productive, and respectful work relationships.

Excellent customer service skills with experience assisting a diverse customer base.

How to Apply:
Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile and attach:

A cover letter that specifically addresses how you meet the qualifications for this position.

Current resume.

Three professional references, including a minimum of one past supervisor.

Supplemental Information

About HCA:
The Washington State Health Care Authority (HCA) is committed to whole-person care, integrating physical health and behavioral health services for better results and healthier residents.

HCA purchases health care for more than 2.5 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and the School Employees Benefits Board (SEBB) Program. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost.

What we have to offer:
Meaningful work with friendly co-workers who care about those we serve Voices of HCA

A clear agency mission that drives our work and is person-centered HCA’s Mission, Vision & Values

A healthy work/life balance, including alternative/flexible schedules and mobile work options.

Infants in the workplace Infants at the Workplace Video

A great total compensation and benefit package WA State Government Benefits

A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.

Tuition reimbursement.

And free parking!

Due to the COVID-19 pandemic, remote work is currently expected. When approved to return to the office, the incumbent will work with their supervisor to identify an appropriate work schedule and balance, including telework and reporting to the Olympia office for work activities.

The Washington State Health Care Authority is an equal opportunity employer. We strive to create a working environment that provides equal access and opportunity to anyone who qualifies, regardless of sex, race, age, color, religion, mental or physical disability, national origin, sexual orientation, gender identity and expression and/or military status. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at 360.725.1723 or email [email protected]

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

About the Company

Company: Washington State Health Care Authority – 3.5

Company Location:  Olympia, WA

Estimated Salary:

About Washington State Health Care Authority - 3.5