PTP Specialist Job at DHL – in Johannesburg, Gauteng
IT’S AN OPPORTUNITY TO HELP THE WORLD GET ON TOGETHER
Why do people call us the world’s most international company? Is it because we operate in more countries than any other logistics provider? Is it because we invented cross border shipping over 45 years ago? Or is it, perhaps, because what we do connects people across the world. And the more we can connect people, the better life on earth becomes.
We love our role in the world. And we’re looking for the right people to help us maintain – and grow it. People like you.
Monitor, train and support the business to ensure compliance with DPDHL Purchase to Pay processes and policies.
To assist with the deployment and maintenance of the Purchase to Pay applications used within DHL.
Ensure all vendors’ information and related supporting documents are kept up to date and maintained in the relevant systems.
Assist with sourcing new suppliers and facilitate/support the tender processes along with line management and GBS procurement.
Support the supplier purchasing, invoice and payment functions
Vetting contractual relationship between DHL Express SA and its customers and suppliers before contracting beyond the standard terms and conditions
Purchase to Pay reporting
Ensure B-BBEE aspects are met for Preferential Procurement, Enterprise and Supplier Development components.
Enforce purchasing and spending guidelines as determined by DPDHL and regional / local policies;
Provide monthly reporting and analysis on procurement by division from GeT and Bizagi to the SMT
To assist with the maintenance of GeT to ensure that the GET approval matrix is in line with the ZA DOAG.
Support users through training or coaching for the accurate, efficient and effective use of GeT and Bizagi systems.
Ensure that Purchase Orders are goods receipted with valid supporting documents, invoiced and accrued for timeously. Long outstanding (older than 3 months) Purchase Orders are investigated and resolved timeously.
Facilitate tender processes, sourcing of new suppliers and co-ordinating the necessary due diligence processes for suppliers that are Out of Procurement Scope in line with DPDHL Corporate Policies and guidelines.
Assist with sourcing in scope suppliers and facilitate tender processes where GBS procurement doesn’t have capacity to do so in the required timeframes.
Provide monthly reporting on cost savings and opportunities.
Establish and monitor service level agreements with existing preferred suppliers, including ensuring ISO compliance for vendor management, risk management and control.
Responsible for ensuring that supplier KPI meetings are conducted by the departments and annual supplier evaluations completed for the high risk suppliers as per the Vendor Matrix document.
Responsible for Supplier Relationship Management so as to create closer, more collaborative relationships with key suppliers
Responsible for maintaining the GoSource Contract Repository and providing monthly reporting to the PTP Manager
Ensure that invoicing is billed as per contracts and any discrepancies investigated timeously
Ensure that BCA’s and projects signed off by DHL Express SA are delivered within the agreed budget and are delivered to acceptable standards.
Responsible for placing purchase orders for all approved BCA’s; maintaining accurate records and reports of BCA’s
Responsible for ensuring that all vendors’ information and related supporting documents are valid, stored on local drives and in the Bizagi system.
Ensure that supplier information on the Vendor Master Data in SAP, GET and Basware is maintained and timeously updated for any changes through the Bizagi system.
Co-ordinate and support enterprise and supplier development initiatives and provide monthly reporting
Ensure that valid BBBEE certificates are obtained and recorded daily. Assist with B-BBEE Preferential Procurement audit
Responsible for supporting the Purchase to Pay Manager wherever necessary
Provide assistance for any other adhoc duties
Ensure continued compliance with Local PTP Process guideline document, ISO 9001 Quality Standards, Corporate Procurement Policy and Corporate PTP Policy.
Monitor internal compliance and report supplier incidents to the PTP Manager
Provide monthly reporting and analysis on Procurement by division from GeT, Bizagi and GoSource Contract Repository to the PTP Manager, CFO and SMT as required.
Ensuring that all vendors’ information and related supporting documents are kept up to date and maintained.
Co-ordinate and manage resources to meet objectives of the project and customer expectations.
Defining solutions to anticipate and reverse any under-performance against project plans and milestones.
Develop creative solutions to ongoing business challenges to deliver cost efficiencies, cost saving opportunities and service quality improvements.
Post matric qualification in Finance or Procurement, preferably a Bachelor’s Degree or equivalent CIPS certification;
Excellent understanding of purchase to pay processes and a thorough understanding of interface with other activities/functions.
Experience in using electronic purchasing and procurement tools.
Proficient in the use of Microsoft Excel.
Good time management skills.
Excellent communicator: written, oral and presentation skills.
High customer focus and service orientation
Experience using GET, Bizagi and Basware systems.
Experience supporting the local Purchasing team.
Excellent knowledge of DHL and the express industry.
About the Company
Company: DHL –
Company Location: Johannesburg, Gauteng